Duties of Officers and Board
ARTICLE VI DUTIES OF OFFICERS AND DIRECTORS
1. Duties of the President.
a) To preside over all meetings, both the general membership meetings and the Board meetings.
b) To serve as Chairman of the Association’s Board.
c) To act as the spokesperson for the Association.
d) To correspond with AMA headquarters and district directors on a regular basis.
e) To appoint all committees and to serve as an ex-officio member of any and all committees when needed, except the nominating committee.
2. Duties of the Vice President.
a) To aid the President in carrying out the duties of his office whenever possible and to fulfill the duties of the President in the event of his absence at any meeting.
b) To organize Club’s events, such as raffles, fun-flies and contests.
3. Duties of the Secretary.
a) To take the minutes of all general and Board meetings, both regular and special meetings, and read those general meeting minutes at the next general meeting.
b) To keep or ensure the keeping of all records, files, and official documents of importance to the Association, including the copy of meeting minutes in a Corporate Book or electronic Folder.
c) To process and/or record the official correspondence for the Association.
d) To provide an up-to-date membership list to the members of the Association, and update the AMA roster for the Club on a regular basis
e) To keep a formal record of these By-laws, maintaining a history of the changes in successive revisions.
4. Duties of the Treasurer
a) To set up and maintain checking and savings accounts and act as banker for the Association.
b) To act as accountant for the Association, with guidance, if necessary, of a certified public accountant retained by the Association’s Board.
c) To give a report of the financial condition of the Association at each general meeting.
d) To process applications for new membership and renewals, including issuing membership badges and providing a copy of the Club’s By-laws and Field Safety Rules to each new member.
e) To keep an up-to-date list of members in good standing and provide this list to the Secretary.
f) The Treasurer shall be an authorized signer of the Club’s bank account(s). Owners of the Club’s bank account(s) shall be the President and either the Vice President or the Secretary, as decided by the President.
5. Duties of the Safety Officer.
a) To ensure the field rules and safety regulations are posted and followed at the flying site.
b) To make recommendations for changes and/or additions to field and safety rules.
c) To appoint assistant safety officer(s), as necessary.
d) To report on safety violations to the Club’s Board within 3 days, via email or phone call.
e) To exercise the authority to ground and/or temporarily suspend any individual from operating their aircraft at the Club’s flying site, according to Article VIII. Note: specific responsibilities may be re-assigned among Officers at the President’s discretion.
6. Duties of the Field Marshall.
a) To police the flying field and ensure it is kept clean.
b) To ensure that the field is mowed as required and that all runways and taxiways are in safe flyable conditions at all times.
c) To see that equipment normally used is in proper state of repair and available at the flying site when needed.
d) To maintain or coordinate maintenance of all structures at the flying site, as required to meet operational needs and safety and County codes.
7. Duties of the Newsletter Editor.
a) To ensure the newsletter is written and sent to all members at least one week prior to the general meeting.
b) To help promote the hobby of aero modeling and provide information concerning Club activities to the Club members and the Page 3 of 4 general public.
8. Duties of the Web Manager.
a) To maintain the Club’s website and update it with current information, under the general oversight of the Association’s Board.
b) To help promote the hobby of aero modeling with the general public, through social media.
9. Duties of the elected Directors.
a) To serve as voting members of the Association’s Board.
b) To assist Officers and provide counsel regarding the general administration of the Club